The Integrated Resources Information Systems program (IRIS) designates a series of projects meant to:
• Complete, redesign and renovate our core Information Systems
• Modernize our business practices, reengineer our current processes, upgrade our current distributed core systems.
• Address the problems with DATA integration and integrated business processes.
• Establish a DATA governance operating model.
• Create business understanding based on DATA we collect/generate.
• Create business opportunities based on University’s DATA.
Systems within the IRIS projects will automate and integrate business processes that take place across a variety of departments and functions. That includes the data of:
• The Student Information System (SIS)
• Constituency Relationship Management (CRM)
• Administrative systems: Human Capital System, Finance and Accounting system, etc.
• And more
While we are driving these changes, it is important that we review and optimize our business processes, with a strong emphasis on our strategic outcomes, student data and future planning. This will be achieved through a combination of the most modern applications and a data-driven approach.
To ensure ultimate success for IRIS, it is essential that senior management gets strongly involved, all communities take part in the project and that the various AUP departments cooperate and collaborate efficiently.
Project Sponsors hold a strategic view of the entire project. They:
Projects Managers hold an operational view of the entire project. They:
Functional Lead ensures that the new system is effectively addressing the AUP's functional and business process needs from their core area's perspective. They:
Data Repository Lead ensure that data repository requirements are well defined and consolidated in a single secure repository. They
Data Standards group develop and implement the rigorous data standards that are essential to the business units. They:
What will IRIS bring to the University?
Most of our departments are using stand-alone and siloed systems. Our business processes are thus disconnected. This coupled with an inadequate use of resources, hinders inter-departmental efficiency. AUP plans on investing significantly in the upgrade and integration of our business systems. The objectives are to:
• Streamline our business processes and increase efficiency.
• Break down our institutional silos and pull out our rich data that reside in our SIS, ERP, CMS, LMS, and other subsystems.
• Gather these data to achieve our institutional goals and gain greater insight into our business operations.
• Develop focused reports that drive action by further exploring the greater meaning of our data.
• Improve data privacy, security and governance.
In our monthly updates, we will address these questions anonymously, providing clarity and transparency to all.
→ Share your thoughts, comments and questions anonymously (2-minute submission)
Below is a quick preview of this year’s IRIS roadmap and a brief recap of last year’s IRIS progress:
→ Read the 2023-24 preview (3-minute read)
→ Read the 2022-23 recap (4-minute read)
Each week the CIO will hold regular hours on Wednesday 4 pm for your concerns, questions, or ideas. Please call him on MS Teams.
Date: April 16, 2024 | Sonya Stephens, President
Date: December 15, 2023 | Kilian Ordelheide, Director of Communications and Outreach
Date: November 21, 2023 | Hannah Westley, Interim Provost
Date: October 31, 2023 | Marc Montheard, Vice President for Security, Operations and Student Services
Date: September 29, 2023 | Kilian Ordelheide '13, Director of Communications and Outreach
Date: August 31, 2023 | Valérie Fodé, Executive VP for Finance and Administration
Date: July 20, 2023 | Robert M. Johnson, Jr., Ph.D., Chief Information Officer
Date: July 6, 2023 | Robert M. Johnson, Jr., Ph.D., Chief Information Officer
Date: June 22, 2023 | Tim Rogers, Vice President & Director of Enrolment Management, Admissions Office
Date: June 8, 2023 | Bill Fisher, Provost, Executive Vice President for Academic Affairs