Job Openings at AUP
To submit an application for any of the posts listed under “Administrative Positions” below, please send an email to recruitment.hr
aup.edu with the subject line in the following convention “First and Last name: Position Title” OR “First and Last name: Candidature Libre” for spontaneous applications. Please attach your CV or resume to the email, without this your application will not be able to be considered. You may also choose to include a cover letter in the body of the email or as an attachment; while not required, this element is strongly encouraged.
To apply for one of the listed “Faculty Positions”, please follow the guidelines provided in the job description by using the apply.interfolio link provided to submit supporting documents.
Please note that except where explicitly stated otherwise, or for faculty and US-based positions, proof of French employment authorization or EU/EEA/Swiss nationality are required in order for applications to be considered.
For all questions regarding employment opportunities at The American University of Paris, please contact the office of Human Resources at recruitment.hraup.edu, and indicate “Question” in the subject line.
Administrative positions
CLASSIFICATION: Technician (T3)
DEPARTMENT: Student Services / Cultural Program
SUPERVISOR: Cultural Program Manager or any other supervisor as designated by the President
POSITION OVERVIEW
Under the supervision of the Cultural Program Manager, the Cultural Program Coordinator will:
- Work closely with faculty to organize and run study trips, including obtaining necessary information to establish trip budgets and prices and make advance reservations for transportation, hotels, and visits/activities.
- Organize, from conception to implementation, Summer excursions in collaboration with the Summer Coordinator.
- Process payments to suppliers within tight deadlines; this requires strong communication with Accounting office in regards to payment status.
- Work closely with outside suppliers to make advance group reservations for transportation, accommodation, activities, etc
- Obtain tickets to the opera, concerts, theater, etc as part of both event requests for academic courses and the extracurricular offering.
- Participate with Orientation presentations and class visits.
- Provide support to Student Leadership, Student Advisor Program and GPS Program for trips, activities and excursions.
- Ensure that credit card payments, and all other financial transactions are properly declared and recorded in a timely manner (invoices must be given to accounting for each supplier payment).
Other duties:
- Meeting regularly with Cultural Program Manager to review ongoing projects
- Greet students and assist with questions and requests in person or on telephone
- Lead excursions and accompany students in Paris and in France.
- Promote Cultural Program trips and excursions on AUP website and Engage
- Collaborate with various offices across campus including Academic Affairs, Student Accounting Services, Student Development, Accounting, Admissions, and the Registrar’s Office.
- Keep abreast of cultural events in Paris, France and Europe and disseminate relevant information to students and faculty, assisting them to participate in a variety of activities
- Maintain a selection of documents that promote the service each semester
- Maintain Cultural Program web pages by regularly updating general information as well as offered study trips and activities
- Work with the Web Coordinator to provide feature stories highlighting the Cultural Program experience from student participants
- Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Cultural Program team.
QUALIFICATIONS
- BA or equivalent
- Highly organized and attentive to details, able to multitask during busy times of the academic year
- Excellent communication and interpersonal skills, service-oriented
- Self-motivated and able to work independently
- High degree of computer literacy, particularly Excel, database, e-mail, and word processing software
- Familiarity with Accounting processes is a plus
- Interest in higher education, travel, and cultural activities. Previous experience is an advantage.
- Knowledge of the American system of education preferred
- Bilingual English/French
- Any candidate who applies must have the legal right to work in France.
APPLICATIONS:
To apply, please send your CV and cover letter to recruitment.hraup.edu and title the email in the following convention: “First and Last name - Cultural Program Coordinator”.
CATEGORY: Technician (T3)
DEPARTEMENT: Academic Affairs – Student Accounting Services (SAS)
SUPERVISOR: Senior Manager of Student Accounting Services or any other supervisor designated by the president.
POSITION OVERVIEW
The Student Accounting Assistant will provide information, support, and regular communication to students regarding tuition, fees, payments, and billing. The position will be responsible for responding to telephone inquiries, assisting with student walk-ins, managing the SAS shared mailbox, serving as a backup for SAS team members, and coordinating with other departments on matters related to student billing, collection, and refunds. The Student Accounting Specialist will also be responsible for updating th e Student Information System when needed.
Position to be filled from September 2025.
DUTIES:
• Provide daily support to students and FRPs (Financial Responsibility Parties) on matters related to payments and refunds
• Record and process daily incoming payments in the system, then issue confirmation notifications to the students
• Ensure an efficient response to phone inquiries and in-person visits
• Handle the SAS shared mailbox and improve KPIs (Key Performance Indicators)
• Serve as a backup for SAS team members
• Ensure accurate and timely processing of student refunds in accordance with established policies
• Coordinate with other stakeholders on matters related to student billing, collection, and security deposit refunds
• Handle adjustments as needed
• Implement a systematic follow-up process to resolve outstanding payment issues.
• Update the Student Information System and student records as appropriate
• Ensure tax forms are prepared accurately and in compliance with regulations
• Assist in certifying students who benefit from the Department of Veterans Affairs
• Responsible for overseeing both academic and financial processes, which entails managing tasks such as registration, withdrawals, leave of absence, Internships, and student academic concerns
• Assist in reviewing SAS policies and updating the BPRs (Business Process Records) when necessary
• Run regular reports from the Student Information System and adjust as necessary• Work with departments including the Registrar’s Office, Admissions, Financial Aid, Outreach,
• Health, Housing, Internship Office, and Library to update records
• Review and correct cost type, update holds, coop billing, and User Defined notes
• Handle bank transfers, checks, credit card, cash deposits, and other transactions into the system
• Assist in system testing, and writing test cases
• Make sure that the student records are up to date on all systems and process reconciliation when necessary
• Prepare reports, dashboards as required
• Be adaptable and willing to take on additional responsibilities as needed by the manager
INVOICING:
• Send merge emails with billing statements to all students
• Send proforma invoices to incoming students
• Provide manual invoices as requested
• Ensure tuition and fees are correctly charged
• Review all student loans to ensure the amounts are correct; liaise with Financial Aid; respond to student queries about grants and loans; liaise with parents about how loan refunds are distributed
• Reconcile accounts as needed
• Ensure loans and Financial Aid match course registrations
• Send merge emails to Loans students
Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the department.
QUALIFICATIONS
• Native or near-native English speaker with a good command of French
• Excellent organizational skills
• Service-oriented, excellent communication and interpersonal skills
• Familiarity with the American educational system is desirable
• Cultural sensitivity, experience studying/working in highly diverse environments
• Ability to work well under stress
• Ability to deal effectively with people and within a team
• Outlook, Excel, and basic computer skills
APPLICATIONS:
To apply, please send your CV and cover letter to recruitment.hraup.edu and title the email in the following convention: “First and Last name – Student Accounting Assistant”
Any candidate who applies must have the legal right to work in France.