Job Openings at AUP
To submit an application for any of the posts listed under “Administrative Positions” below, please send an email to recruitment.hr
aup.edu with the subject line in the following convention “First and Last name: Position Title” OR “First and Last name: Candidature Libre” for spontaneous applications. Please attach your CV or resume to the email, without this your application will not be able to be considered. You may also choose to include a cover letter in the body of the email or as an attachment; while not required, this element is strongly encouraged.
To apply for one of the listed “Faculty Positions”, please follow the guidelines provided in the job description by using the apply.interfolio link provided to submit supporting documents.
Please note that except where explicitly stated otherwise, or for faculty and US-based positions, proof of French employment authorization or EU/EEA/Swiss nationality are required in order for applications to be considered.
For all questions regarding employment opportunities at The American University of Paris, please contact the office of Human Resources at recruitment.hraup.edu, and indicate “Question” in the subject line.
Administrative positions
Category: Cadre C1.2
Department: Academic Affairs
Supervisor: University Registrar or any other supervisor designated by the president.
The Deputy Registrar has a key management role in Academic Affairs and within the Registrar’s Office operations. The Deputy Registrar is responsible for the creation and management of strategic long-term and short-term planning concerning functional area processes, oversees the daily operations of the Registrar Office, and takes the lead in data reporting & management.
DUTIES
Office Management:
- Oversight of all overlapping tasks and procedures within both the Registrar’s Office and the institution, with an eye towards big picture decision making.
- Manages Registrar’s Office daily business processes and oversees overall office process workflow for current & future semester cycles, from scheduling and orientation, through registration and commencement.
- Point person for Assistant Registrars and Office Assistants in answering questions, solving issues, etc.
- Uses professional judgement to determine which office issues to escalate to University Registrar
- Oversees & manages Basecamp tasking system.
- Supervises Assistant Registrars’ work during their absences; must have an integral understanding of this work
- Provides back-up assistance with Registrar’s Office tasks/responsibilities
- Assists students & faculty as necessary, as one of the main office resources for implementation of University’s academic policies.
- Represents the Registrar’s Office by serving on committees as needed.
Data/Systems Management:
- Responsible for the management & maintenance of the academic portion of the Student Information System, requiring back-end set up and running various processes.
- Responsible for academic record-keeping within SIS, involving record maintenance (& record maintenance supervision), transferal of data between systems, and coordination of associate system use across units (as related to academic record maintenance).
- Responsible for data integrity and Registrar Office reporting.
- Key liaison with ITS for software modifications, updates, and enhancements to the Registrar Office’s online tools and reporting.
- Working knowledge of how the technical components such as the SIS, CRM, LMS and Academic Catalog integrate. Key liaison for ITS in development of improved systems and longer-term system development projects.
Development and Implementation of new processes:
- Awareness and ability to suggest process improvements as part of day-to-day business oversight and evaluation.
- During the creation of new policies or the implementation of curricular changes that necessitate new or updated processes, Deputy Registrar develops strategy, tests and implements change inclusively with all impacted faculty and staff members.
- Trains Registrar Office staff on developing this mindset, regarding how to identify and implement process improvements.
Deputy Duties:
- Stands in for the University Registrar during absences or when need arises for:
- Conducting degree application reviews when necessary
- Conferring degrees after confirmation of degree requirements
- Serving as signing dignitary on official documents
- Contact for university leadership
- Works closely with the University Registrar on the preparation & organization of the Commencement ceremony.
- Other duties as assigned in support of University Registrar and general needs of the office.
Please send a resume and cover letter to recruitment.hraup.edu
(Short term contract from end of April to end of September 2025, full time contract)
CATEGORIE: Technician 3 (T3)
DEPARTEMENT: Office of Development and Alumni Relations
SUPERVISOR: Vice President for Development and Alumni Relations or any other supervisor designated by the president.
POSITION OVERVIEW
The Administrative and Advancement Coordinator is principally responsible for managing the gift reception, tracking, and reporting processes of the University in coordination with the AUP Foundation, and Finance and Accounting Develops and coordinates donor recognition reports and programs. Supports event management and alumni engagement programs and activities.
RESPONSIBILITIES
Gift Processing and Documentation – 50%
- Manage and process all gifts, including checks, online gifts, credit card payments, pledges, and other donations.
- Perform gift entry/recording in the department CRM system for unrestricted (including Trustee gifts), programmatic, capital, campaign gifts and small grants.
- Inform appropriate staff/board when their contacts make a gift.
- Conduct monthly reconciliation of gifts received with the Finance Department.
- Generate monthly and annual gift reports.
- Liaise with the Finance Department and AUP Foundation to ensure accuracy of gift/donation records and deposits.
- Ensure adherence to established systems/controls established by auditor standards.
- Monthly and Quarterly reconciliation of accounts with Finance
- Update contact information, profile data and donor records to maintain the accuracy of information within Raiser Edge RE-NXT.
- Sending pledge reminders and generating recurring gift reminders and updates to donors
- Work with the Information Technology (IT) CRM team and other colleagues to document and implement policies around income and revenue and create associated procedures in the CRM.
Donor Recognition and Stewardship – 40%
- Preparing gift agreements and memos to document gifts to AUP and the AUP Foundation
- Provide accurate reports and donors lists for recognition activities including signage, plaques, board meetings and other presentations or reports.
- Generate donor reports for Board of Trustees and PAAC membership
- Collaborate with Financial Aid to develop annual reports on scholarship and other donor supported activities.• Develop and distribute an annual endowment report for donors to the AUP Foundation and AUP restricted (endowed or quasi-endowed) funds.
- Support the development of annual scholarship recognition events and activities involving students and donors.
Office and Relationship Management – 10%
- Provide support for events organized and hosted by Development and Alumni Relations such as making reservations and obtain quotes for events, create name tags, managing RSVPs, event set up and liaising with maintenance teams, caterers, etc.
- Greeting visitors to the office and providing alumni and campus tours when necessary.
- Assisting with Paris office management such as ordering supplies and organizing storage space.
Other Duties as Assigned
- As a member of a small team, the Administrative and Advancement Coordinator will regularly be called upon to assist with other departmental tasks and programs.
- Any other duties as assigned by the Vice President for Development and Alumni Relations.
REQUIREMENTS
- License/Bachelor’s preferred but not essential, minimum Bac + 2 or technical diploma
- Prior experience using Raiser’s Edge or other CRM system, and experience working with gift management systems or donation software.
- Excellent oral and written communications skills
- Good organizational skills and a detail-oriented mindset.
- Native or near-native English, fluency in French a plus
- Basic understanding of the Microsoft Office suite of applications. Particularly Word (mail merges, working with templates, labels) and Excel (use of functions, lookups, PivotTables)
- Professionally mature, motivated to learn, cheerful and flexible in response to shifting priorities
- Ability to work under pressure, understand and follow policies and procedures
- Proven ability to work independently as well as collaboratively on a team
- Hospitable and discreet, position requires client friendly attitude and the ability to handle sensitive/confidential information with discretion
Please send a resume and cover letter to: recruitment.hraup.edu
CATEGORY: Cadre C1.1
DEPARTEMENT: Office of Communications
SUPERVISOR: Director of Communications and Outreach or any other supervisor designated by the president.
POSITION OVERVIEW
Reporting to the Director of Communications and Outreach, the Senior Content Producer is responsible for ensuring brand alignment of all writing, developing AUP’s messaging strategy, overseeing copy creation and editing, and managing writing resources to support the University’s communications and marketing needs. This role is a key partner to Communications Team members, other offices and departments, ensuring the production of high-quality, on-brand content across all channels. The Senior Content Producer also manages a network of external vendors, freelancers, and internal contributors to enhance the Office of Communications content production.
The ideal candidate will develop strategies and create compelling content that strengthens AUP's brand and supports all its marketing and communications efforts. They will collaborate closely with colleagues in the Office of Communications—in particular those working on marketing communications through channels such as website, social media, email and other digital channels—and other stakeholders to ensure all content is engaging, on-brand, and optimized for performance.
RESPONSIBILITIES
Brand Voice and Messaging Strategy
- Serves as the guardian of AUP's brand voice and tone, ensuring all written content aligns with established brand guidelines and reviews and edits content across all channels to maintain consistency and uphold the University's standards.
- In collaboration with the Director, maintains the voice, tone and messaging guidelines and toolkits and ensures their regular distribution to stakeholders.
- Develops and implements comprehensive content strategies that support AUP's marketing and communications goals, and works with the Deputy Director of Marketing and Communications to consider and respond to the needs of AUP’s channels.
- Provides lead writing and strategic expertise for communications projects and key initiatives, including but not limited to website development, fundraising and engagement campaigns, and print publications, as needed.
- Stays ahead of content production trends, including AI tools, and emerging content strategies to innovate within our marketing and communications messaging and production approaches.
Content Planning and Production
- Manages the entire editorial process, from idea generation over content calendars to timely publication. Plans, writes, edits and commissions content (e.g., university news, community profiles, learning stories) to an annual planning cycle that meets organizational goals and is tailored to channel and audience needs.
- Recruits, manages, and coordinates freelance writers and producers to enhance content production capabilities and coordinates an associated annual budget with the Director.
- Ensures significant AUP events, programs and activities are covered by recruiting and coordinating students,faculty and other guest contributors to create content and, if necessary, attending events in person.• Advises on strategies and produces content for key marketing initiatives, including but not limited to SEO for websites, messaging strategy for email sequences, tonal approach for social media campaigns, text for advertising landing pages.
- Leads the annual production of the AUP Magazine, overseeing all aspects from story selection to final distribution.
- Works closely with AUP offices and departments to understand their messaging and communications needs and brings them to life.
- Devises and maintains content production tracking systems through the appropriate software.
- Monitors content performance using analytics tools, provides regular reports and implements improvements based on data-driven insights.
- Develops and executes content strategies that help drive brand awareness, enrollment, and engagement.
Other
- Assists the Director with drafting, editing and proofing content for various purposes when needed.
- May have opportunity to mentor student contributors or interns, serve on university task forces or committees as directed, and take on additional communications tasks when necessary, and as assigned by the Director of Communications and Outreach.
- Other appropriate duties assigned by the supervisor.
QUALIFICATIONS
The ideal candidate is a tech-savvy, compelling writer with strong proofreading and copy editing skills who can draft content concisely, express thoughts clearly, and develop ideas in logical sequence. The person has experience in organizing multiple projects across teams and functions and successfully builds and maintains relationships in their day- to-day work. They will also have or demonstrate any of the following:
- Bachelor's degree in comparative literature, journalism or a similar field.
- Five years of professional writing experience with outstanding English language writing and editing skills.
- Strong multi-tasking and deadline management capabilities.
- Strong listening skills and collaborative orientation; experience working closely and effectively with different constituencies and across teams.
- Demonstrated understanding of brand voice and experience with writing in different voices to target different audiences.
- Experience writing for different channels, with an understanding of best practices in content development fordigital channels (e.g., email, social media, website).
- Strong project management skills are essential, including the ability to track workflows, update project statuses, and facilitate seamless communication using project and task management tools.
Bonus Qualifications
- Proficiency in project and content management systems.
- Experience managing freelance contributors and external vendors.
- Familiarity with the American and other international educational systems.
- Experience in higher education communications or marketing.
- Fluency in French.
Any candidate who applies must have the legal right to work in France.
Please send a resume and cover letter to: recruitment.hraup.edu