Job Openings at AUP
To submit an application for any of the posts listed under “Administrative Positions” below, please send an email to recruitment.hr
aup.edu with the subject line in the following convention “First and Last name: Position Title” OR “First and Last name: Candidature Libre” for spontaneous applications. Please attach your CV or resume to the email, without this your application will not be able to be considered. You may also choose to include a cover letter in the body of the email or as an attachment; while not required, this element is strongly encouraged.
To apply for one of the listed “Faculty Positions”, please follow the guidelines provided in the job description by using the apply.interfolio link provided to submit supporting documents.
Please note that except where explicitly stated otherwise, or for faculty and US-based positions, proof of French employment authorization or EU/EEA/Swiss nationality are required in order for applications to be considered.
For all questions regarding employment opportunities at The American University of Paris, please contact the office of Human Resources at recruitment.hraup.edu, and indicate “Question” in the subject line.
Administrative positions
(Short term contract from end of April to end of September 2025, full time contract)
CATEGORIE: Technician 3 (T3)
DEPARTEMENT: Office of Development and Alumni Relations
SUPERVISOR: Vice President for Development and Alumni Relations or any other supervisor designated by the president.
POSITION OVERVIEW
The Administrative and Advancement Coordinator is principally responsible for managing the gift reception, tracking, and reporting processes of the University in coordination with the AUP Foundation, and Finance and Accounting Develops and coordinates donor recognition reports and programs. Supports event management and alumni engagement programs and activities.
RESPONSIBILITIES
Gift Processing and Documentation – 50%
- Manage and process all gifts, including checks, online gifts, credit card payments, pledges, and other donations.
- Perform gift entry/recording in the department CRM system for unrestricted (including Trustee gifts), programmatic, capital, campaign gifts and small grants.
- Inform appropriate staff/board when their contacts make a gift.
- Conduct monthly reconciliation of gifts received with the Finance Department.
- Generate monthly and annual gift reports.
- Liaise with the Finance Department and AUP Foundation to ensure accuracy of gift/donation records and deposits.
- Ensure adherence to established systems/controls established by auditor standards.
- Monthly and Quarterly reconciliation of accounts with Finance
- Update contact information, profile data and donor records to maintain the accuracy of information within Raiser Edge RE-NXT.
- Sending pledge reminders and generating recurring gift reminders and updates to donors
- Work with the Information Technology (IT) CRM team and other colleagues to document and implement policies around income and revenue and create associated procedures in the CRM.
Donor Recognition and Stewardship – 40%
- Preparing gift agreements and memos to document gifts to AUP and the AUP Foundation
- Provide accurate reports and donors lists for recognition activities including signage, plaques, board meetings and other presentations or reports.
- Generate donor reports for Board of Trustees and PAAC membership
- Collaborate with Financial Aid to develop annual reports on scholarship and other donor supported activities.• Develop and distribute an annual endowment report for donors to the AUP Foundation and AUP restricted (endowed or quasi-endowed) funds.
- Support the development of annual scholarship recognition events and activities involving students and donors.
Office and Relationship Management – 10%
- Provide support for events organized and hosted by Development and Alumni Relations such as making reservations and obtain quotes for events, create name tags, managing RSVPs, event set up and liaising with maintenance teams, caterers, etc.
- Greeting visitors to the office and providing alumni and campus tours when necessary.
- Assisting with Paris office management such as ordering supplies and organizing storage space.
Other Duties as Assigned
- As a member of a small team, the Administrative and Advancement Coordinator will regularly be called upon to assist with other departmental tasks and programs.
- Any other duties as assigned by the Vice President for Development and Alumni Relations.
REQUIREMENTS
- License/Bachelor’s preferred but not essential, minimum Bac + 2 or technical diploma
- Prior experience using Raiser’s Edge or other CRM system, and experience working with gift management systems or donation software.
- Excellent oral and written communications skills
- Good organizational skills and a detail-oriented mindset.
- Native or near-native English, fluency in French a plus
- Basic understanding of the Microsoft Office suite of applications. Particularly Word (mail merges, working with templates, labels) and Excel (use of functions, lookups, PivotTables)
- Professionally mature, motivated to learn, cheerful and flexible in response to shifting priorities
- Ability to work under pressure, understand and follow policies and procedures
- Proven ability to work independently as well as collaboratively on a team
- Hospitable and discreet, position requires client friendly attitude and the ability to handle sensitive/confidential information with discretion
Please send a resume and cover letter to: recruitment.hraup.edu
CLASSIFICATION: Cadre C1
DEPARTMENT: Admissions Office
SUPERVISOR: Summer School Director or any other supervisor as designated by the President
POSITION OVERVIEW:
The postholder will be responsible for coordinating AUP Summer School activities, with particular attention to communicating with incoming summer students and families. This work will require the use of the University’s CRM to manage individual correspondence and handle mailings to students with timely information, as well as handle incoming phone calls, scheduled student meetings, and webinars.
RESPONSABILTIES:
The main duties and responsibilities of the role will include, but may not be limited to:
Prospective Summer School Student Contact
The postholder will serve as the first point-of-contact for prospective summer students. Through a combination of personal contact (face-to-face meetings, video calls, webinars, and telephone calls) and written communication, the postholder will respond to Summer School inquiries, leading to the application process. For those students coming through third parties (COOP universities, agents or other organizations), the postholder will act as the primary contact with representatives from those organizations for questions on incoming students.
Admitted Summer School Student Contact
The postholder will serve as the primary point of contact for admitted summer students. Through emails, face-to-face meetings, phone calls, webinars, and video calls, the postholder will provide timely responses to all admitted student questions, liaising also with parents and families in some cases. The postholder will also proactively work to make contact with admitted students through CRM engagement. They will liaise with the Admissions’ Communication Coordinator to make sure email sequences are up-to-date and
accurate. The postholder will work with students to ensure that they have completed administrative tasks prior to their arrival on campus including, but not limited to, course selection, housing placement, providing emergency contact information, and more.
Summer School Orientation and Special Events
Working closely with the Director of Summer School as well as colleagues in Admissions and Academic and Student Affairs, the postholder will take an active role in the Summer School Orientation Program and is the contact point for prospective students this event. This role includes being ‘front of house’ at Summer Orientation (two events), coordinating supporting Admissions staff as necessary and preparing all appropriate documentation and logistics. The role will also provide support for French Immersion, Creative Writing Summer Institute, and other related Summer-specific events including booking rooms for events and coordinating catering.-Assisting Enrolled Summer Students Where needed, the postholder will provide support to individual students while students are on campus during the months of June and July.
Coordinating Administrative and Recruitment Functions Supporting Summer School at AUP
Under the supervision of the Director of Summer School, the postholder will support an operational plan to coordinate all AUP departments on issues related to Summer School. Tasks will include:
• Support the Director of Summer School in long-term planning and innovations specific to Summer offerings with Academic Affairs and the other committees and departments involved with the Summer School (i.e. Academic Affairs, Housing, Student Account Services, ITS, Cultural Programs, Communications, etc.) resulting in an annual calendar of events
• Support the Director of Summer School in course planning a year ahead, liaising with Academic Affairs, resulting in a published portfolio by October every year
• Coordinating annual Summer School website updates, in association with Communications and Academic Affairs colleagues
• Liaising with various administrative units for scheduling and course/tuition set-up (Housing, Admissions, Student Accounting Services)
• Support the Director of Summer School alongside the Communications department and Admissions’ Communications Coordinator in planning annual marketing strategy and communications campaigns including planned social media content as well as email campaigns;
• In association with other staff, reviewing and revising current procedures to improve service and efficiency in the application, registration (both course and housing), billing and matriculation requirements for Summer students
• Serving as a back up to represent the interests of the AUP Summer School at the Orientation Task Force and other related meetings
Admissions Office Support
The postholder will take part in Admissions Office duties, including general telephone calls and meeting with students and families who visit campus. They will take part in Fall and Spring Orientation activities from a support role and provide additional support to the Admissions Office as needed. The post holder may additionally be involved in transversal projects the University wishes to explore.
Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Admissions Office.
QUALIFICATIONS:
| Attribute | Essential | Desirable |
|---|---|---|
|
Education and Qualifications |
Undergraduate Degree English fluency |
Knowledge of French |
|
Experience |
Working within a higher education context Using a CRM to handle mailings and respond to clients in a timely manner Addressing multiple audiences with appropriate written and oral communication (e.g. incoming students, parents, university representatives, other departments) Managing multiple deadlines |
Recruiting international students Familiarity with Slate Technolutions platform for Admissions Understanding of the academic calendar and student lifecycle Supporting event management and organization Working with Office365 and Canva |
|
Job-related Skills |
Ability to understand a wide range of academic content and subject material Good administrative and organization skills |
Social media management |
|
Interpersonal Skills |
Good communicator – orally and in writing Strong customer focus, committed to ensuring excellent service standards Strong collaboration and team skills |
APPLICATIONS:
To apply, please send your CV and cover letter to recruitment.hraup.edu and title the email in the following convention: “First and Last name - Summer School Coordinator”.
Any candidate who applies must have the legal right to work in France.
CLASSIFICATION: Cadre
DEPARTMENT: Office of Communications
SUPERVISOR: Director of Communications and Outreach or any other supervisor as designated by the President
SUPERVISES: Website & Marketing Specialist Social Media & Marketing Specialist
POSITION OVERVIEW
Reporting to the Director of Communications and Outreach, the Deputy Director of Marketing and Communications manages and coordinates all marketing and advertising functions of the office, including (digital) marketing, reputation management and channel management (e.g., website, social media, email marketing, print). The Deputy Director also manages the relevant staff related to those functions and collaborates with key stakeholders, in particular Admissions and Development & Alumni Relations, to align marketing communications activities with institutional and unit-level goals. They are responsible for ensuring brand consistency and coherence across all marketing communications activities.
The Deputy Director supports the Director in managing the Office of Communications and ensuring that strategies, operational plans, and tactics align with the University’s objectives. In the Director’s absence, the Deputy Director assumes responsibility for all Office of Communications operations and team management.
Given the far-reaching nature of the work, this highly collaborative role partners closely with team members and stakeholders across AUP to advance strategic priorities, and promote and strengthen brand coherence, awareness, and equity. The Deputy Director may therefore also represent the office in committees, internal and external events, and other functions and serve on working groups or task forces, when needed.
RESPONSIBILITIES
Brand and Strategy
• Develops specific strategies and plans to contribute to the achievement of the Office of Communications’ goals (e.g., brand visibility campaign) and its internal partners’ strategic objectives (e.g., annual advertising plan).
• Develops and manages the implementation of the Marketing Communications Roadmap that accompanies the Strategic Plan during its lifecycle. Works closely with team members and stakeholders in other teams to ensure broad input and engagement with the roadmap. Measures and reports on its impact.• Acts as a brand ambassador for AUP in a range of contexts internally, including deputizing for the Director of Communications and Outreach when needed.
• In collaboration with the Director, develops and implements a reputation management strategy that seeks to shape the reputation of the University favorably in the eyes of the public, particularly online.
• Develops messaging strategies for marketing communications consistent with the brand and in close collaboration with the Senior Content Producer and the specialist positions.
Management
• Manages the Website and Marketing Specialist as well as the Social Media and Marketing Specialist, ensuring their work aligns with the Office’s goals.
• Establishes clear objectives and metrics for direct reports, tracks their performance, and regularly reports on their impact toward the Office’s goals.
• In the Director’s absence, oversees daily operations and staff management for the entire Office of Communications.
• Assists the Director in creating the annual marketing communications budget and coordinates its utilization based on evolving needs and priorities.
• Develops and implements measurable objectives for marketing efforts, ensuring proper reporting mechanisms are in place to evaluate and communicate both tactical and strategic performance.
• Supports professional development for team members, promoting a culture of adaptability, creativity, collaboration, and responsiveness.
• Responsible for the annual print production calendar alongside the Director of Communications and Outreach (e.g., recruitment material, alumni engagement material, programs, brochures) from liaising with stakeholders internally to vendor management, production and distribution.
Operations
• Manages the full lifecycle of marketing programs (e.g., the support of Admissions Office recruitment campaigns/initiatives), including research (when needed), planning, execution, measurement and optimization.
• In close collaboration with the VP for Enrollment Management, co-leads marketing projects for key initiatives (e.g., new program launch, new market recruitment), focusing on developing and executing advertising and promotional plans to meet institutional needs.
• Co-management and execution of all advertising efforts in collaboration with the Website and Marketing Specialist.
• Keeps on top of marketing trends, provides recommendations and implements changes when appropriate.
• Attends, schedules and leads regular meetings to prioritize work with the team as necessary.
• Oversees the implementation of website, social media, email marketing, and other digital strategies and plans to enhance engagement with key audiences.
• Covers or supports the work of specialists within the team as needed in order to ensure operational continuity and successful implementation of projects at all moments of the year.
• Advises on content production, storytelling, and messaging efforts as it relates to marketing communications and in close collaboration with the Multimedia Producer and the Senior Content Producer.
Other
• Contributes to the development of the Office of Communications by supporting the Director in the creation of plans, activities and practices that foster a collaborative and joyful work environment for all.
• May have the opportunity to engage with the Board of Trustees, including presenting marketing and communications updates at committee and/or board meetings.
• May have opportunities to mentor student contributors or interns, serve on university task forces or committees as directed, and take on additional communications tasks when necessary, and as assigned by the Director of Communications and Outreach.
• Other appropriate duties assigned by the supervisor
QUALIFICATIONS
• Bachelor’s degree in a relevant field, e.g., marketing, management, communications.
• 5-7 years of experience leading strategic communications, marketing and/or brand management.
• Strong creative, strategic, analytical, and organizational skills. And the demonstrated ability and experience to lead projects and people.
• Comfortable and committed to working with shared leadership and in a cross-functional team.
• Excellent written and oral communications skills.
• Demonstrated skills, knowledge, and experience in the design and execution of marketing communications strategy and activities.
• Experience in managing and/or coordinating social media, website, email marketing, and advertising.
• Ability to work effectively, collaboratively, and independently as well as establish and maintain positive relationships with internal and external stakeholders in a wide variety of positions.
• Demonstrated experience working effectively and collaboratively with individuals from a variety of backgrounds and perspectives, including knowledge of effective strategies that foster and promote a welcoming and respectful work environment.
• Experience in higher education, non-profits, or mission-driven organizations is strongly preferred.
Bonus Qualifications
• Master’s Degree in a relevant field, e.g., marketing, management, communications.
• Knowledge of design principles and multimedia production is a plus.
• Experience hiring, training, developing, supervising, and evaluating staff.
• Experience in developing, managing and reporting on budgets.
• Demonstrated, successful experience managing people and teams.
APPLICATIONS:
To apply, please send your CV and cover letter to recruitment.hraup.edu and title the email in the following convention: “First and Last name - Deputy Director of Marketing and Communications”.
Any candidate who applies must have the legal right to work in France.