Housing Database

THE AUP HOUSING DATABASE: OFFERINGS, REGULATIONS, AND USAGE

Available to returning undergraduate and graduate students

The Housing Database is a network of landlords that have rented and wish to continue renting their apartments to AUP students. Many of the landlords we work with enjoy welcoming international students to Paris. The Housing Database lists these partnerships and is exclusively available to returning and graduate students.

While some of the listings are offered by landlords who have only recently joined our network, many are from landlords who have been on our roster for years and who have welcomed many generations of AUP students to Paris. Some of the apartments are even owned by AUP alumni who themselves benefitted from the database and who wish to remain connected to their alma mater by housing their successors.

The Housing Office works as an intermediary through the Housing Database process. We do not have immediate partnerships with landlords, nor do we set rental agreements ourselves. Rather, we support both students and landlords by connecting them during the search, mediating the rental agreement process, and intervening as needed during the rental period.

Options are regularly updated.

Database Policies & Regulations

Before You are Housed

The Housing Office does not have a contract or written agreement with the landlords advertised on the database. The agreement is set between the landlord and the student directly – the Housing Office works as an intermediary to connect students and landlords. The Housing Office does not receive any payment or commission from the landlords listed in the database, and does not require payment from students for the use of the database either.
The Housing Office does not visit listed properties. We request ample information from landlords when creating the posting, and may update or remove postings following student feedback and comments after they have visited a unit.
Access to the database is only available to AUP students. Students wishing to rent a database unit with a roommate must ensure that their roommate is also actively enrolled at the university. Students are NOT allowed to secure database housing with non-AUP roommates. Should the landlord agree to a rental with both AUP and non-AUP tenants, it will be considered a rental outside of database services; the housing office would not serve as an intermediary in that case.
Students have access to the Housing Database for the purpose of viewing and selecting available offers. All contact with the landlord is established through the Housing Office team.
Please note that the Housing Office can only put a student in contact with one landlord at a time. Students must communicate their decision on whether they wish to take an apartment or not following a visit / discussion with a landlord within 2 working days. Should a student not follow up with the Housing Office within this time, the student will be informed that the property is no longer pending for them, the property will be put back onto the database for other students, and the landlord will be informed that the student is no longer interested in pursuing the property. Furthermore, should a student decide not to pursue a property after having either visited it, or after being put in contact with the landlord, they forfeit the right to recontact that landlord and must not reach out to that landlord again unless the AUP Housing Office gives them express permission.
When you're looking for accommodation, we urge you to respect your budget. Please do not count on the CAF to cover part of your rent, especially as it may not be guaranteed, and applications can take months to go through.
Students housed through the Housing Office make a commitment for a minimum of one semester. Students are encouraged to contact their landlord at the end of each semester to check on the renewal of their rental agreement. When students decide to leave, their departure must coincide with the end of a semester or summer session (at the end of the final exams). Students must give one month’s notice at minimum, or the specific notice agreed upon in your rental contract. Please note that tenants are liable to pay rent until the expiration of the notice period (security deposits cannot be used to cover the rent payment during the notice period).
Students with pets must understand that landlords heavily prioritize tenants without pets, therefore the properties available to them may be limited. Landlords may also require that students with pets provide a two-month security deposit.
Your security deposit (equivalent to one to two month’s rent) and the first month's rent must be paid in full by the day you move in. Landlords may, however, require the deposit in advance if you are securing the apartment a few months before move-in, in the summer ahead of the Fall semester, for example. The first month's rent should also be paid at its pro-rated rate: for example, if you enter your apartment mid-month, your first month's rent payment should be half of the rent.) Students should always request and keep rent receipts.
Some landlords may ask you to sign a rental agreement that provides additional conditions (or different conditions) than the Housing Database regulations. Please make sure to carefully read your rental agreement before signing it, and ensure that all elements are correct: this includes verifying the address, your details, the rental costs, and whether the property is a primary residence (please note that the property should always be marked as a primary residence). Don’t hesitate to contact the Housing Office should you wish to review your contract with a staff member. This rental agreement will supersede any Housing Database regulations, so make sure that you know what you are agreeing to.

Move-In Procedures

French law requires that all renters have housing insurance. As such, students need to secure housing insurance through an insurance company. Information on how to sign up for housing insurance can be found on the following page: https://www.aup.edu/student-life/campus/housing/housing-resources. All students housed by the Housing Office must provide both the Housing Office and their landlord with a copy of their insurance attestation before moving in. Students can also secure housing insurance through their bank account: you should contact your bank directly to get more information about this. Students can also contact the Housing Office if they have any questions about securing housing insurance.
Students need to provide the housing office with their confirmed move in date, proof of payment of the security deposit, and proof of their housing insurance before move-in, or, at the very latest, within a week of moving into their new residence. Should students not provide the requested information/documentation, a hold will be placed on the student’s account preventing registration and the issuing of diploma’s until the requested information/documentation has been received by our Office.
Students are responsible for ensuring that they complete a move-in/entry walkthrough with their landlord. Template walkthrough documentation can be found on the following page under ‘Move-in/Move-out Documents’: https://www.aup.edu/student-life/campus/housing/housing-resources. Students should flag any issues/damages to their landlord upon move-in. Students should also take detailed pictures and videos of their residence upon move-in to accurately document how the residence was upon their move-in. The Housing Office will not be able to assist in contesting deductions at move-out if there are no records from the move-in procedure.

During the Rental Period

Students are responsible for punctually paying their rent directly to their landlord on the first of every month or on another date set by the landlord, via the method agreed upon with the landlord. Students should always request a rent receipt too.
Students are responsible for maintaining their apartment in the state in which they rented it. If the apartment comes furnished and students would like to replace any items or place furnishings in storage, they should first contact the landlord to get their explicit permission. If any problems arise, they must contact their landlord immediately. They can also reach out to the Housing Office for advice.
If a student has outstanding housing-related claims or debts (such as an unpaid electricity bill, unpaid rent, or unpaid damages to an apartment), a hold will be placed on the student’s account preventing registration and the issuing of diplomas until the debt has been settled and the Housing Office has received confirmation from the landlord.
Students are not permitted to sublet their accommodation or advertise it on rental websites (such as Airbnb).
By agreeing to regulations and using the database, students are giving permission to the Housing Office to disclose their personal email address and mobile telephone number, as well as a confirmation of whether or not the student is continuing at AUP the following semester, to the student’s current landlord upon request.
Database housing is only accessible to actively enrolled students. In the case of a resident completing a leave of absence or withdrawal from the university during their rental period, the Housing Office is obligated to notify the student’s landlord of their change of enrollment status. In that case, the landlord may decide to continue renting to the student with the understanding that the Housing Office will no longer be able to serve as an intermediary while the student is not enrolled. If the landlord wishes to only rent to enrolled students, they may decide to give notice to the tenant if they are no longer enrolled.
The University's standard of conduct, as outlined in the Student Handbook, applies to all students who have used the Housing Office's services. Failure to abide by the standard of conduct or any violations of the housing regulations can lead to disciplinary action.

Upon Departure

If moving out at the end of a semester, students must give the landlord one month's written notice (unless specified differently in their rental contract), sent by registered mail (lettre recommandée avec accusé de réception). The Housing Office provides a move-out letter template which can be found under ‘Move-in/Move-Out Documents’ on the following page: https://www.aup.edu/student-life/campus/housing/housing-resources. The Housing Office is unable to help students recuperate their deposit if this procedure has not been followed. Landlords may also terminate a rental agreement at the end of a semester by giving the student at least 2 month’s notice.
Students are responsible for ensuring that they complete a move-out/exit walkthrough with their landlord. Walkthrough documentation can be found on the following page under ‘Move-in/Move-out Documents’: https://www.aup.edu/student-life/campus/housing/housing-resources. Students should also take photos/videos upon move out to document how they left the apartment upon move out. Students must leave their residence in a clean and tidy manner, and ensure that the residence and any of the furnishings/belongings present upon move-in, are present upon move-out. Students are also responsible for returning their keys to the landlord. The Housing Office will not be able to assist in contesting deductions at move-out if there are no records from the move-out procedure.
Students must also inform the Housing Office of their departure from the apartment so that it can be made available to other students.
Should students leave before the agreed upon minimum of one semester, or the agreed upon end date on their rental contract, and/or leave their rental without providing the proper notice, this would be in violation of AUP Housing regulations and possibly the student’s and/or their rental contract too. In these cases, the Housing Office cannot guarantee that it can assist students in securing the refund of their full security deposit.
Security deposits are used to cover outstanding bills and damages and, thus, may NEVER serve as the last month's rent, which is illegal in France. The landlord has up to two months after your departure to assess any damages that need to be fixed or any items that may need to be replaced before they are required to return your deposit to you.
Housing obtained through the database may be "passed on" to other AUP students but ONLY after written notification sent to the Housing Office via email from the landlord giving their express permission. Housing obtained through the Housing Database may never be “passed on” to individuals who are not current AUP students.
After giving the landlord notice of departure, students are responsible for showing their housing, in a timely manner, to other AUP students who contact them through the Housing Office, if the landlord requests availability for these visits.

The following may lead to students being prohibited from using the database:

Violations to any of the regulations listed above.
Lack of communication during the search process: students who have been put in contact with landlords need to inform the Housing Office of their decision to either confirm the rental or decline the offer. Repeated failure to follow up with landlords or with the housing office would lead to student being prohibited from using the resource in the future.
Cancelling a rental agreement with a landlord before move-in (with the exception of students who unexpectedly have to withdraw their enrollment at the university, and as such can no longer use the database).
Holding existing debt with a landlord found through the database: students who have an existing debt with a database landlord cannot use the resource again until they have settled previous debts.

Using the Database

STEP ONE: Read the database regulations and policies

Make sure to read the database regulations and policies outlined above carefully before accessing the database. You will be asked to agree to the policies before initiating your search with the Housing Office.

STEP TWO: Review available listings

You will need to use your AUP credentials (netID and password) to access the Housing Database. Review the available listings and try to narrow down your options to about four preferences. As you review the offers, pay close attention to the availability start date, the amenities offered, the rental price, the type of rental agreement, and the eligibility for the CAF. When you are looking for accommodation, we urge you to respect your budget. Please do not count on the CAF to cover part of your rent. (More information about the CAF subsidy is available in our Search on Your Own page: https://www.aup.edu/student-life/campus/housing/housing-resources).
Please be aware that there may be additional costs that may not be included in your rent, such as electricity, heating, water, and internet. Our offers often indicate these additional costs, but should you have any questions regarding a listing or what might be included, please feel free to reach out to the Housing Office to inquire. Furthermore, we also recommend that all students discuss any additional costs in detail directly with the landlord when considering a rental.

STEP THREE: Submit your preferences

Fill out and submit the Online Housing Search form to start your database search with the office. You will be asked to provide your move-in date, estimated rental period, preferences, availability for visits, and graduation semester. We recommend that students fill in all 4 preferences in order of preference as when a property is note available, it allows us to move onto the next one on the list, streamlining the process. Should you wish to search for housing on the database with another AUP student, please ensure to include this information on your form, as well as the student’s name.

STEP FOUR: Work with the office throughout your search

The Housing Office will put a student in contact with one landlord at a time, starting with the top-ranked preference: this is because when we put a student in contact with a landlord, that apartment is then listed as ‘pending’ in the database for that student, and is therefore no longer visible to other students. You must inform the Housing Office of your decision regarding the apartment within 2 working days after a visit/discussion with a landlord, regardless of whether or not you would like to rent the apartment. If you choose not to rent it, the apartment will go back into our available listings for other students searching. We repeat this process for all your indicated preferences until you have settled on an apartment.

STEP FIVE: Confirm the rental with the landlord

Once you have let us know that you wish to rent a specific apartment, we will confirm your choice with the landlord and send a follow up email to both you and your landlord outlining all the next steps. It is then your responsibility to settle the rental agreement directly with the landlord. We remain available to provide advice or insight, so please do ask for assistance if you have any doubts about the agreement. We also ask that you let the Housing Office know your move in date as soon as you confirm it with your landlord.

STEP SIX: Provide the deposit and rental insurance

To secure your rental, landlords will ask for a security deposit, usually equivalent to one to two month’s rent. You will then pay the first month’s rent on the day you move in, or if the landlord prefers, in advance of moving in to secure the rental You will also need to secure housing insurance (this is a legal requirement for you as a tenant), as landlords will need proof of insurance to issue your key during move-in. Information about housing insurance and how to attain it is included in our Housing Resources page (https://www.aup.edu/student-life/campus/housing/housing-resources), and the Housing Office is available to assist you with securing one too should you need help. You need to send your proof of payment for the security deposit and your proof of housing insurance to the Housing Office too. All that is left for you then is to coordinate your move-in date and procedure with your landlord, and start your new housing experience!

SUPPORT DURING YOUR STAY

During your stay, the Housing Office is available to help you communicate with your landlord. Should an issue arise, you should first contact your landlord for assistance, though it is always preferable to also notify the Housing Office so that we are aware of the situation. Should you have difficulty reaching a resolution with your landlord, please let us know, and we will intervene more directly to mediate the situation.

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Housing Database

THE AUP HOUSING DATABASE: OFFERINGS, REGULATIONS, AND USAGE

Database Policies & Regulations

Using the Database

SUPPORT DURING YOUR STAY

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